# Board Meeting Agenda — Template

> Free template from meetinginsight.ai — adapt freely for your organisation.
> Timings assume a 2.5-hour meeting; scale to suit.

**Company:** _____________________
**Meeting:** Board of Directors
**Date / time:** _____________________
**Location / dial-in:** _____________________
**Attendees:** _____________________
**Apologies:** _____________________
**Quorum confirmed:** Yes / No

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## 1. Opening (10 min)

1.1 Welcome, apologies and quorum
1.2 Declarations of interest in any agenda item
1.3 Minutes of the previous meeting — approval
1.4 Matters arising and action log review

## 2. Reports (50 min)

2.1 Chief Executive's report — performance, people, priorities (20 min)
2.2 Financial report — management accounts, cash, forecast vs budget (20 min)
2.3 Committee updates — Audit, Remuneration, Nomination (10 min)

## 3. Items for decision (45 min)

3.1 [Decision item — one line stating the decision sought] (15 min)
3.2 [Decision item] (15 min)
3.3 [Decision item] (15 min)

*For each: paper reference, decision sought, and who presents.*

## 4. Items for discussion (30 min)

4.1 Strategy — progress against plan / deep-dive topic (20 min)
4.2 Principal risks — movement since last meeting (10 min)

## 5. Governance and compliance (10 min)

5.1 Regulatory and legal update
5.2 Policy approvals or renewals
5.3 Board effectiveness — actions from last review

## 6. Closing (5 min)

6.1 Any other business (notified in advance)
6.2 Summary of decisions and actions
6.3 Date of next meeting

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## Chair's notes — what good looks like

- **Decisions before discussion.** Put decision items ahead of open-ended
  discussion while energy is high; never let them fall off the end.
- **One line per decision item.** State the decision sought on the agenda
  itself, so directors read the paper knowing what is being asked of them.
- **Timings are a contract.** Publish them, and let the chair hold the room
  to them. Overruns come out of discussion, not decisions.
- **Consent agenda.** Routine approvals (minutes, sealed documents,
  standard reports) can be bundled into one motion if papers went out on
  time.
- **Papers out 5 working days ahead.** An agenda is only as good as the
  preparation it enables.

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Template provided by meetinginsight.ai — the private boardroom assistant.
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